Combined pay roll check and employee&#39;s earning statement



NOV- 11, 1941 M. M. RHoADl-:s

COMBINED PAY ROLL CHECK AND EMPLOYEES EARNING STATEMENT Filed Jan. 6, 1941 2 Sheets-Sheet l m Mw.

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Q1 vuefwbyf MELWLLE M RH OADE S SMM/man Patented Nov. 11, 1941 UNITED" STATES PATENT OFFICE COMBINED PAY ROLL CHECK AND EMPLOYEES EARNIN G STATEMENT Melville M. Rhoades, Columbus, Ohio Application January 6, 1941, Serial No. 373,279

4 Claims. l This invention relates to an improved system for 'facilitating the maintenance of proper records relating to the payment of employees wages or salaries, the system providing improved means for disclosing and recording deductions or additions respecting definite returns for labor or services, such as loss of time, governmental insurance or old age payments, union fees, bonus returns, overtime payments and other pertinent data.

The keeping of records and furnishing of reports of this category necessitate a very considerable degree lof bookkeeping and clerical effort particularly on the part of employers having large numbers of employees and it is an outstanding object of the present invention to provide means to simplify this procedure, minimize error and reduce incidental costs.

For a further understanding of the invention, reference is to be had to the following description and the accompanying drawings, wherein:

Fig. 1 is a plan View of the combined pay roll check and employees earning statement formed in accordance with the present invention;

Fig. 2 is a similar view of the reverse side thereof;

Fig. 3 is a plan View disclosing an employers ledger sheet inserted between the bank check and employee statement section of the instrument so that data inserted in the blanks of the employees statement will be transferred to appropriate blanks on the ledger sheet;

Fig. 4 is a sectional View on the line IV-IV of Fig. 3.

In carrying out the present invention, I employ a negotiable instrument in the form of a pay roll check l which is of the usual type as to the indicia provided on its front face, containing the name of the employer, the banking institution to which the check is to be presented for payment, a blank 2 for the reception of the employees or payees name and a blank 3 for the reception of the figures constituting the amount of money to be paid the payee. Detachably connected with one end of the check l is a stub 4, the latter being joined with the check l by means of a weakened, scored or perforated line 5, so that the check l may be readily detached from the stub 4 when the check is presented to a bank for payment.

The stub 4, in this instance, bears indicia on the under side 6 thereof, constituting an employees statement of income or earnings for the given period of services represented by the figures on the check section. The normally upper side of the stub section is provided with a bar or stripe 'I of an impression transferring material, known as spot carbon. Similarly, the under side of the check section I, in registration with the payees name blank 2, is provided with a similar carbon stripe 8.

The under face 6 of the stub section is provided with a line 9 for the reception of the employees name, and below this line there is printed the captions Gross earnings, Deductions and Net Below the caption Gross earnings are a series of longitudinally aligned boxes or blanks for the reception of figures disclosing the gross amount of money earned by an employee during a determined period of time, and these boxes or blanks bear the sub-captions PeriocL Hours, Ratef Wage Bonus and TotaL In horizontal alignment with these boxes or blanks, and below the caption entitled Reductions appears other blanks or boxes which bear the sub-captions Social Security, Insurance, Labor union and Miscellaneous Below the title Net appears the sub-title Payment and a box or blank is providedbelow the sub-title Payment in which arer inserted figures corresponding with the amount to be paid by the check l.l These boxes or blanks are lled in by the employer so that with each check, the employee receives a full statement showing total income during a given working period together with authorized reductions made from the gross income and also the net income. This statement is furnished each employee for the purpose of satisfying present legal requirements necessitating the furnishing of an employee with reports setting forth in detail the gross and net income earned.

In using this instrument, the first step consists in folding the stub section along the line 5 so that the face 6 thereof will be disposed immediately below the check section and in registration therewith. The name of the employee is then written orV typed into the blank 2 which, through the impression transferring carbon 8 on the under side of the check, transfers the employees or payees name to the line 9 of the stub section. Following this operation, the check section is folded so that it underlies the stub section, as indicated in Figs. 3 and 4, and the employers record, which may be in the form of a loose leaf ledger sheet, as indicated at I0, is placed between the stub and check sections, with the left edge of the ledger sheet acting as a guide, enabling the stub section to be properly registered with the indicia receiving lines ll of 2 the ledger sheet. Inasmuch as the stub section is narrower than the width of the ledger sheet, the ends of the lines forming the boxes or blanks on the stub section may be conveniently aligned with the proper spaces or lines on the ledger sheet.

By reason of the carbon stripe 1, which forms a permanent part of the stub section, any indicia or figures entered in the boxesvorY spaces below the captionsfor headings appearing on the stub section, will be transferred to the underlying registering boxes or spaces provided by the lines 0n the ledger sheet, so that by this means, the employers record will be in exact conformity with the employees statement. The ledger sheet is then removed and the figures provided in the spaces or boxes entitled Net payment may be readily viewed and duplicated on the blank 3 of the check section I, the blank 3 being exposed since the stub section is of shorter length than the check section.

In view of the foregoing, it will be seen that the rpresent invention provides means by which accurate, readily maintained employment Vrecords may be produced, entailing but a minimum of clerical effort to complete the same, and which will furnish all interested parties or agencies a clear understanding of the facts pertaining tol the compensation of employees.

What is claimed is:

1. A combined'pay roll check and employees earning statement comprising a paper sheet scored or perforated to produce detachable bank check and employees earning statement sections,

the statement section possessing a shorter length than the bank check section, said bank check section having a blank portion for the reception of an employees name, thel under side of said bank check section in registration withY said blank portion being provided with a permanently applied impression-transferring material, a blank portion provided on the under side of the statement section for the reception of the employees name, said portionl being so disposed that when the statement section is folded about said Weakened or perforated line to underlie the bank check section, the writing of the employees'name in the blank portion on the bank check section will be transferred to the name-receiving blank portion on said statement section, a row of indicia receiving boxes provided on said statement section adjacent to the name-receiving portion thereon, and a permanently applied impression-transferring material provided on the opposite face of said statement section in registration with said indicia-receiving boxes.

2. A record keeping device comprising a paper strip having a localized transversely extending weakened portion to divide said strip into a pair of sections, the upper side of one section having indicia printed thereon to provide a bank check with a payees name-receiving portion and the under side of the other section having indicia printed thereon to provide an earning statement with a name-receiving portion and suitably* identied indicia-receiving boxes, the distance be-` tween the name-receiving portions on the check and statement sections and said weakened portion being equal, a carbon spot on the under side of said check section in registration with the name-receiving portion, a carbon spot on theupper side of said statement section in registration with said indicia-receiving boxes, and a ledger sheet having indicia-receiving boxes correspondingly identified with the boxes on said statement section, the distance between certain boxes on said sheet and an edge of the sheet being equal to the distance between the weakened portion of said strip and the corresponding boxes on said statement section whereby when the strip is folded to position the statement section over the check section and the ledger sheet is disposed therebetween, the engagement of the edge of the ledger sheet with the fold in said strip will cause the registration of corresponding boxes on the statement section and the ledger sheet.

3. A record keeping device comprising a paper strip, means extending transversely of said strip to facilitate folding. and separation thereof into a pair of sections, one side of one of said sections having indicia thereon to provide a bank check with a name-receiving blank and the opposite side of the other section having indicia4 thereon to provide an employees earning statement with name and indicia-receiving blanks, the name-receiving blanks on saidA statement. and

check being spaced equidistantly from said foldfacilitating means whereby the blanks will register when the lstrip is folded to position the statement under the check, and a ledger card havingY one straight edge and a plurality of columns of indicia-receiving blanks disposed inparallel relation to said straight edge, the spacing between selected blanks on said statement and said fold facilitating means being equal to the spacing between corresponding columns of blanks and said straight edge of `said ledger card"V wherebyfthe engagement of said edge of said ledger card with the fold in said strip produced by arranging the statement over the check will cause the registration of predetermined blanks 0n said statement and ledger card.

4. A record keeping device comprising a paper strip, means extending transversely of said strip to facilitate folding and separation thereof into 'f a pair of sections, one side of one section having indicia thereon to provide a bank check witha name-receiving blank and the opposite side of the other section having a name-receiving blank and a row of indicia-receiving blanks extending at right angles to said transversely extending fold facilitating means, the name-receiving blanks onI said sections being spaced equidistantlyfrom said fold facilitating means to cause registration thereof when the strip is folded on said means toI` position the statement under the check, andY a ledger sheet having a straight edge and a plurality of rows of indicia-receiving blanksl .extending across the sheet at right angles to said straight edge, the spacing of selected blanks on said statement from said fold facilitating means being equal to the spacing between corresponding blanks in each row on said ledger sheet and said straight edge, the folding of said strip to position said statement over said check providing a fold for engagement by the straight edge of )said ledger sheet positioned between said sta-tement and check, said sheet being movable relative to blanks on said sheet.

MELVILLE RI-ILO'ADES-l 

